Photograph of Aspergillus sp. conidiophores at 1200x, lacto phenol cotton blue stain . Digital Photograph Database Design, Organization, Maintenance Suggestions

  • PHOTO LIBRARY DATABASE TIPS - CONTENTS: Photo image data bases for micro-photography: how to organize and use an efficient and full-function database of digital photographs
  • POST a QUESTION or READ FAQs about digital photograph database methods to store and retrieve a large library of images using simple computer software
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How to build & organize a large digital photograph library:

Here we recommend designs for a database of digital photographs with focus on technical microphotography used to form a forensic particle identification data system - at low cost with easy to use tools.

This article series discusses the selection of cameras adapt well to microscope eyepieces or trinocular heads, and on camera settings and procedures to obtain best quality photographs.

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Organizing and finding digital micro-photographs on a computer

Network attached storage private cloud photo database (C) Daniel FriedmanAbstract: How to build a database of photographs for computer access, sorting and management.

Article Contents

Photo at left: demonstrating the use of a local cloud device or network-attached storage to permit access to the photographic data base from any device and while in any location.

I also discuss image resolution and size settings and make recommendations. Cameras used as examples in this paper include the Nikon Coolpix series 990, 995, and 4500. The techniques discussed in this paper work well with digital cameras and any type of microscope, low power stereo zoom to high power forensic polarized light microscopes.]

PAAA 2005 Symposium, University of Tulsa, Tulsa Oklahoma - June 2-5, 2005
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Selection of a photo library management program for Digital Photography through the Microscope

Library design is critical if a large number of photographs are to be stored and ever found again. we have found that general purpose PC-type software such as the Thumbs Plus photo management software by Cerious ( is particularly suited for this purpose for these reasons which also will describe what we consider important in photo library software:

Library design for digital photographs through the microscope

Build a file or disk directory library of folders which organize your photos according to your reference library schema. Example, if you're an aerobiologist, mold, or pollen specialist, create folders for:

Microscopy Pictures - a sample library organization

First Pass Screening Microscopic Photo Collection by Family or Type

Using a schema similar to the above, we place one or two representative photos of each spore of a general class (Ascomycetes) in the root directory Ascomata and then place all of the additional reference photos of each Genera/Species within its own subdirectory.

On recognizing a spore as an Ascomycete, we can quickly scan through the Ascomycete library of representative photos, pick candidates, and look at more photos in their detailed subdirectories where there will be photos of more spore variations and details.

Saccardo organization for Mold Spore Photographs

we have experimented with forcing my higher level reference directory photos into a Saccardo schema, particularly under the Mitospore category, but it's been tough to maintain this order. Scrolling through the library is so fast that it's easy enough to spot and scan, for example, hyaline allantospores that we stopped forcing those photos into a false order and just order them by their individual names.

Using annotations, keywords, and data base search. we include keywords, annotations, comments, with each photo to assist in identification, such as remarks from reference sources about distinguishing characteristics, habitat, etc. I find the annotations extremely helpful, the keywords and search functions we use very little in my lab.

Typical photo annotations include:

Let me know how you succeed, or if you're having trouble obtaining successful, sharp photos with good exposure, email me a photo or two. Sometimes by looking at a bad photo we can figure out what camera or microscope changes might improve results.

We are working on a visual spore and pollen key, and currently have about 250,000 images on hand, but still I'm lacking many of the common spores and pollen grains. Anyone willing to collaborate should send me a note.

Image file backups on trips

In the lab we make daily backups of my image library onto a second or even third device. One of these is portable and is carried home each night so that we have off-site backup data. Once the volume of images becomes substantial, use of a portable hard drive is more practical than writing CD's or DVD's.

We also carry an external hard drive on critical excursions, so that we can back up my photos in at least two different media/physical devices. With a laptop along one can also write a CD or DVD for non-volatile storage as well.

Photo Library Images Accessible from Anywhere

While cloud data storage services make it easy to access your digital photo library from anywhere, if like me you have hundreds of thousands of images, the cost and upload time may be a bit unwieldy.

A solution that I prefer with current technology is the use of a network-attached storage drive or NAS - also known as a "private cloud" data storage system. We illustrate the effectiveness of the private cloud device for storing a photographic database at the start of this article.

Western Digital provides both hardware and fairly simple software that allows complete access to all of my images all the time from anywhere, and from any device: office or laboratory computer, remote computers (secure password required), iPad, Android cellphone, etc.

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